InvoiceIndustry Invoicing Standards & Tips
Withhold Source Files Until Paid
Never hand over editable Figma files or vector Illustrator assets before final invoice confirmation. Deliver web-ready watermarked proofs or read-only prototypes first.
Itemize Revisions Separately
Clearly listing included revision cycles on your invoice prevents scope creep and sets clear boundaries when clients request major post-approval design changes.
Use 14-Day Due Dates
Avoid Net 30 or Net 60 payment terms for creative work. A 14-day due date significantly improves cash flow and reduces delinquent payment rates.
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Frequently Asked Questions
Everything you need to know about professional client billing
What should a freelance graphic designer invoice include?▼
A professional design invoice should always specify: your business contact information and client billing details, unique invoice number, issue and payment due dates, itemized deliverables (e.g., brand guidelines, vector logos, mobile UI screens), revision round limits, payment method instructions (bank IBAN or Stripe link), and copyright ownership release terms upon final payment.
When should designers collect payment: upfront or on delivery?▼
Industry standard best practice is a 50% upfront deposit before starting work, with the remaining 50% due prior to delivering source vector files or production Figma access. For larger projects exceeding $5,000, milestone-based billing (e.g., 33% deposit, 33% wireframe approval, 34% final handoff) protects both parties.
How should extra design revisions be billed on an invoice?▼
Always clearly specify how many revision cycles are included in your initial project scope (typically 2 rounds). Additional revision rounds should be itemized as a separate hourly rate ($75–$150/hr) or fixed revision line item on your invoice.
Are invoices created here private and secure?▼
Yes, 100%. Unlike other invoice makers that force you to upload client budgets to their cloud databases, Selpx calculates and builds your invoice client-side directly in your browser. None of your clients, rates, or totals are stored on our servers.